As a first impression of the agency, you thrive on creating a great client/guest/colleague experience by taking on various duties that contribute positively to the day-to-day operations of an active and well-run agency.
In a nutshell
As a first impression of the agency, you thrive on creating a great client/guest/colleague experience by taking on various duties that contribute positively to the day-to-day operations of an active and well-run agency.
Ins and outs
Core Responsibilities
- Set the tone for a positive Latitude experience for guests and teammates. Be a culture builder.
- Collaborate and coordinate office-wide communication, meetings, and celebrations. Make these touchpoints effective, engaging, and fun.
- Assist CEO in executing operational duties such as insurance, HR onboarding paperwork, onboarding new employees on office protocol, holiday client gifts, and tracking our giving portfolio. Ensure that we comply with annual renewals.
- Manage CEO calendar (i.e., scheduling meetings, helping remind CEO of deadlines, red flag conflicts)
- Coordinate our volunteer experiences and nonprofit partners’ lunch & learns with the Latitude team.
- Assist CEO in communication with others through email, written communication, and attending meetings when needed so you can help with follow-up action items.
- Ensure safety, cleanliness, and orderliness of the agency. Help us look our best!
- Maintain the kitchen, including coordinating food/event vendors, dishwasher loading, and general upkeep
- Provide arrangements and on-site support for meetings and presentations. You help us be at our best so we can be effective with our clients and teams.
- Coordinate with our IT provider to ensure our team is functioning at its total capacity and have what we need for success.
- Help with mail delivery and FedEx/UPS shipping
- Additional duties as needed
In your back pocket
You could tell stories about:
- Previous office administration experience highly preferred
- Positivity, professionalism, and follow thru in all situations
- Helpful demeanor
- Great attention to detail
- Thrives in a fast-paced environment
- Pride in the finished product
- Great communication skills, both written and verbal
- Naturally motivated and proactive
- Experience with Google Suite and Microsoft Office Suite a plus
Who we are
Latitude isn’t an ordinary design shop. We’ve seen first hand how extreme poverty denies so many in the developing world of the chance to fully use their talents. That’s why we invest 50% of our profits towards elevating humanity. So, you see, we’re not just doing great work to fill our books, we’re doing it to make the world around us a better place.
Putting that purpose behind everything we do ignites our team to do our best work. As for the cherry on top, we partner with killer brands so it’s easy to get excited about the work, even on Mondays.
WE ARE AN EQUAL OPPORTUNITY PARTNER
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